It’s like having a personal assistant for your inbox.

LeanMail Suite

for Outlook users

Find out about receiving training for you or your teams

What people say about LeanMail

What is the LeanMail Suite

The LeanMail Suite combines the three most powerful modules of LeanMail:

LeanMail Prioritize, LeanMail Plan and LeanMail InstantArchive.

Use these three modules in concert in order to get in full command and control of your inbox.

Visit the individual products for full descriptions.

Who is The LeanMail Suite for?

If you are looking for total control over your inbox, this solution is for you. From prioritizing to filing and planning your mails, there is no more powerful solution on the market for Outlook users.

Why beginning the LeanMail journey withLeanMail Suite is a brilliant idea
  • If you are really serious about taking a professional approach to managing email once and for all, then this is the way to go. The suite comes with everything you need to be an expert at managing email.
  • Gone are the days when you come across an email that causes your heart to skip a beat because you missed the deadline. Gone are the days, too, when you dread opening your inbox to find dozens of mails that you’ve read several times and have still not dealt with them.
  • Not sure this is for you? Then start with a single module like LM InstantArchive and work your way forward to email management success.

I am ready to improve my team work performance

Features & Functionality


Rather than dragging and dropping into folders, sub-folders and sub-sub-folders, the LeanMail InstantArchive files away mails with a click of a button. Finding your emails is a snap!


Work your inbox according to the Pareto Principle or 80/20 rule so that you are always getting the most important things done.


Plan your email for specific days and be notified without annoying reminders.Re-planning is as easy as dragging and dropping.


Take notes on your mails in order to avoid having to re-read emails over and over again.

Keep track of your tasks

Your personal assistant will let you know what you need to do and when you need to do it.

Keep your inbox Lean

LeanMail is all about Lean principles, so if you’re a fan of Lean you’ll really enjoy all the methods and tools it employs. Not into Lean? Don’t worry, we make every step easy to understand without any need to know anything about Lean methods.


InstantArchving can be upgraded step by step or immediately to the full LeanMail suite at a discounted price so as to not pay for the same functionality twice.

Demonstration Video

Do you have a question about LM Suite? Here is a link to our FAQ or click here to contact us.


LeanMail Training

Video Learning
On-line learning
Classroom learning
Blended learning

Check more details of our software


Archive email with the click of a mouse or directly from your keyboard

Emails are automatically categorized as they arrive

Threads are automatically categorized as they arrive

Sent items are automatically categorized when you reply to senders

Taking notes directly on the mails you file enables you to find exactly the mail you’re looking for every time

Separate archive for older mails allows you to easily search for mail on your smartphone

Prioritize mails with a click of your mouse

Drag and drop mails to change priorities

Clear out the clutter from your inbox while prioritizing

Get a clear picture of what's important in your inbox

Never miss an important email again

Work according to an automated workflow instead of ad-hoc

Send pre-scripted mails with two clicks of a mouse


All LeanMail solutions require Outlook 2010 or later as well as a connection to an Exchange Server or Office365.

While not required, it is highly recommended that users incorporate LeanMail InstantArchive and LeanMail Prioritize before integrating any other LeanMail or LeanOutlook Plan


Customer Support

Check a list of the most common questions users have about LeanMail.

Support hours and conditions

USA: Mon – Fri : 03:00 AM –  1:00 PM EST
Europe: Mon – Fri : 09.00 – 19.00 EET

All LeanMail software modules have a 30-day trial period

Breaking down barriers to success



All LeanMail modules are designed to be extremely easy to use and with no need for a manual. You can mouse-over any feature to see tip-text that will remind you what functionality it has.



Each module is affordably priced at just €3 per month and bundled modules are even less expensive, so you get extreme efficiency for the price of a coffee.



Re-thinking and re-designing existing mainstream software products allows our customers to get the most out of what they are already using. We don’t compete with Outlook; instead, we customize it to you it to your needs.



Serving banks, pharmaceutical companies, law firms, IT suppliers, governments and many other security sensitive organizations for over 10 years, has helped us become robust in our awareness and practice of extraordinary attention to security and data protection. We are also GDPA compliant as required by the European Union. Here is a link to our privacy protection statement.

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