The quickest and easiest way

to file and find email.

LeanMail InstantArchive

for Outlook users


+ One-click fililng
+ One folder instead of dozens
+ Find mails instantly
+ Automatic categorizing and filing
+ Never lose an email again
+ Add notes to mails you file away

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What people say about LeanMail

Who is InstantArchive for?

LeanMail InstantArchive is for any Microsoft Outlook user that wants a safer and more efficient way of archiving and finding email in their inbox.

Why do you need it?

If you think about it, 90% of the emails we file away, we don’t need.  90% of the emails we DO need, we can’t find.  The InstantArchive from LeanMail eliminates that problem for good.

What good is a filing system if you have to slave away at it and at the same time don’t trust that you’ll find what you’re looking for every time you need to find an important email?  No good.

See More Information

Like Lego bricks

The beauty of the LeanMail solution is that you can mix and match or buy pre-made bundles of our software to match your exact needs.  Just like Lego bricks, LeanMail modules snap together and seamlessly bolt on to Outlook to bring you all the features and functionalities you need without the clutter of those you don’t – and shouldn’t have to pay for.

The LeanMail Journey

Why beginning the LeanMail journey with InstantArchive training is a brilliant idea

Most popular module

Of all the different ways to begin using the LeanMail Solution, why start with the LeanMail InstantArchive?

Intuitively, one my expect us to begin with the LeanMail Prioritize solution, but there are three reasons why we begin with archiving.

  • It’s a smash hit.  InstantArchving is the hands-down favorite module of all the LeanMail solutions, and if you know anything about change management, you know you don’t save the dessert for last.  We want immediate gratification!
  • Almost everyone has some sort of archiving system, so the need for improving in this area is  clear.
  • One might argue that LeanMail Prioritize should be the first module, since you should prioritize before taking action.  But archiving is actually a part of prioritizing, so it doesn’t really matter which module you learn first.

Quick and easy

Least amount of disruption

Easy does it.

Another great reason to start with LeanMail InstantArchive™ is that it is the least disruptive learning module.
It really only takes about five minutes to fully understand the concept.


Download one module, download them all

One of the best parts about our modular solution is the fact that when you download one system module, you actually download them all in one go.  This way, when you want to try other solution modules, you don’t have to install any more software.

Adding more modules requires no outside support and is as easy as placing an order on our homepage.

I am ready to improve my team work performance

Features & Functionality

Instant archiving

Rather than dragging and dropping into folders, sub-folders and sub-sub-folders, the LeanMail InstantArchive files away mails with a click of a button.


Users may additionally add a notation to mails they wish to archive in order to more easily locate the mail later on.

Categories button

A special categories button takes the user directly to their complete list of categories where they can use their keyboard to quickly locate the category of their choice rather than having to scroll down to the category.

Categorization of threads

Threads are automatically categorized. This means that you only need to categorize one email in a conversation. InstantArchive will take care of the rest.

Auto-categorization of senders

Incoming mails are automatically categorized, according to the users’ preferences, with one or more categories, and with a single mouse-click mails are filed away where they can easily be located at a later date.


InstantArchving can be upgraded step by step or immediately to the full LeanMail suite at a discounted price so as to not pay for the same functionality twice.

LeanMail Master Archive

Mails are transferred from the LeanMail archive to the LeanMail Master Archive at regular intervals in order to maintain the greatest amount of efficiency for the user.  Intervals are customizable by the user.

Demonstration Video

Watch a demonstration of how we instantly file away a mail from Dean Banks and then find it, just as quickly, using several different intuitive, methods.


Duration 1:13


Do you have a question about LeanMail InstantArchive?


Here is a link to our FAQ


Click here to contact us.

LeanMail Training

Video Learning
On-line learning
Classroom learning
Blended learning

Check more details of our software


Archive email with the click of a mouse or directly from your keyboard

Emails are automatically categorized as they arrive

Threads are automatically categorized as they arrive

Sent items are automatically categorized when you reply to senders

Taking notes directly on the mails you file enables you to find exactly the mail you’re looking for every time

Separate archive for older mails allows you to easily search for mail on your smartphone


All LeanMail solutions require Outlook 2010 or later as well as a connection to an Exchange Server or Office365.

While not required, it is highly recommended that users incorporate LeanMail InstantArchive and LeanMail Prioritize before integrating any other LeanMail or LeanOutlook Plan


Customer Support

Check the most common questions users have about InstantArchive.

Support hours and conditions

USA: Mon – Fri : 03:00 AM –  1:00 PM EST
Europe: Mon – Fri : 09.00 – 19.00 EET

All LeanMail software modules have a 30-day trial period

Breaking down barriers to success



All LeanMail modules are designed to be extremely easy to use and with no need for a manual. You can mouse-over any feature to see tip-text that will remind you what functionality it has.



Each module is affordably priced at just €3 per month and bundled modules are even less expensive, so you get extreme efficiency for the price of a coffee.



Re-thinking and re-designing existing mainstream software products allows our customers to get the most out of what they are already using. We don’t compete with Outlook; instead, we customize it to you it to your needs.



Serving banks, pharmaceutical companies, law firms, IT suppliers, governments and many other security sensitive organizations for over 10 years, has helped us become robust in our awareness and practice of extraordinary attention to security and data protection. We are also GDPA compliant as required by the European Union. Here is a link to our privacy protection statement.

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